Get Involved

Terms & Conditions (please read and sign to accept on the booking form)

We reserve the right to refuse or withdraw any booking at our discretion. We reserve the right to cancel the event if due to adverse weather conditions or other unavoidable reasons it was unsafe for people to attend.

Food Traders must email a copy of their Public Liability insurance, Products Liability and Employers’ Liability (unless a sole trader) where applicable.

If using gas, the appliance must comply with the LP Gas Association Code of Practice 24 (i.e. have a current LPG appliance certificate.)

If using electrical appliances, these must still be in warranty period or have a current PAT-testing certificate.

Food/Drink Traders Set-up Friday 16th May begins at 10am and must be complete by 3.00pm with 8.00am set up on Saturday 17th for 10am festival opening.

Food Traders can trade until 10.00pm this will be at your discretion, and we ask that you do not close down before 9.00pm, dependent on weather and numbers on the day.

All traders equipment is the sole responsibility of the trader. Sidmouth Coastal Community Hub CIC will not be liable for any loss, damage or theft, to any trader’s property or produce.

You are asked to please keep your stall, any fittings and space below clean and free from litter, please ensure that food containers that are used and cutlery are biodegradable or recyclable and that you encourage customers to return them to your stall or place them in the appropriate bins provided.

All Food Traders must comply with the Food Hygiene (England) Regulations 2006 and EU Regulation 852 2004 (copies available on request) and may be expected to show they have appropriate understanding of food hygiene (e.g. by having a food hygiene certificate).

Please help us to keep the site tidy by taking your food waste with you as well as taking cardboard packaging away with you e.g. pizza boxes and by placing any other general waste in the waste bins provided.

Non-Food Traders – Set up from 8am Saturday 17^th May – no vehicles on site please.  You can park briefly to unload at the entrance to Connaught Gardens and then move your car to Manor Road Parking – please note parking is not included in the pitch fee.

Parking and Access for Food/Drink Traders

There will be no on-site parking other than mobile units for coffee and ice-cream.

All other vehicles for unloading must be parked at the entrance to Connaught Gardens and then  removed from site to Manor Road Car Park – where you will be allocated a space (included in your pitch fee.)  Please note we cannot provide power to Manor Road Car Park.

We will provide a time-slot for you to arrive to unload on Friday 16^th May as access to the food trader pitches is not by vehicle.  We will be able to assist with the transfer of equipment and stock at your allocated set up time and will have volunteers and a cart/buggy available for this purpose.

Take down will be on Sunday 18^th May from 10am till 2pm. Please note this will not be possible on the evening of Saturday 17^th May due to the restricted access.

Terms & Conditions (please read and sign to accept on the booking form)

We reserve the right to refuse or withdraw any booking at our discretion. We reserve the right to cancel the event if due to adverse weather conditions or other unavoidable reasons it was unsafe for people to attend.

If using electrical appliances, these must still be in warranty period or have a current PAT-testing certificate.

Community Stalls Set-up Saturday 17th May begins at 8am and must be complete by 9.30am for 10am festival opening.

Please note the Sea Spot theme – and try to theme activities and stall decor with the theme in anyway you can!

All stall holders equipment is the sole responsibility of the trader. Sidmouth Coastal Community Hub CIC will not be liable for any loss, damage or theft, to any trader’s property or produce.

You are asked to please keep your stall, any fittings and space below clean and free from litter, please ensure that activities/materials on your stall are reusable, biodegradable or recyclable and that waste is placed in the appropriate bins provided. Please help us to keep the site tidy at all times.

Please note that we can have no stall holder vehicles on site please. You can park briefly to unload at the entrance to Connaught Gardens and then move your car to Manor Road Parking – please note parking is not included in the pitch fee. Only bring what you will need and ensure your volunteers understand that access is restricted in some areas of the garden with steps and walled areas.

Community stalls must pack down from 5pm during our transition hour and exit the festival site via the Clock Tower Cafe archway and not from the main stage and lawn/bar area to help with flow of people and ease of transitioning to the ticketed evening Sea Fest Party event.

The pitch fee for community groups is non retail £15 and retail £20 -, this helps us with Sea Fest costs and helps with commitment to the “spot”, we have reduced this fee this year to take account of adapting to the new site. Community pitches are open air and subject to weather conditions – please only bring a gazebo if you have specifically been requested to by email. A full refund would be issued if weather conditions meant that the open air pitches could not be used on the day.

We hope you will stay after your stall holding for some relaxation and celebration.

We hope everyone will support the event – buying a ticket is effectively helping to crowd fund to cover costs.

Please encourage group members, volunteers, friends and family to buy early bird tickets to join us!